Indian E-Conference Visa 

Updated on Feb 13, 2025 | Indian e-Visa

India’s rich cultural history, booming economy, and academic excellence attract research scholars, professionals, and others worldwide to visit for conferences, seminars, workshops, etc.

To simplify these professionals' travel procedures, the government of India introduced the Indian E-Conference visa. It is one of the 5 (five) Indian e-Visa types. This article will explain more about the Indian E-Conference visa and its procedures.

What is an Indian E-Conference Visa?

An Indian E-Conference Visa is an electronic visa that allows travelers from eligible countries to enter India to participate in Conferences, workshops, etc. Professionals can apply for and receive an Indian E-Conference Visa online, eliminating the need to visit embassies/consulates. It takes only about 15-20 minutes to complete the application process.  An E-Conference Visa is one among the other 4 e-Visa types such as Indian Tourist e-Visa, India Business e-Visa, Indian Medical e-Visa, and Indian Medical Attendant e-Visa.

What Do We Mean by The Term Indian E-Conference Visa?

The Indian E-Conference Visa is often provided for the primary purpose of attending workshops, seminars, or conferences organized to learn more about a specific topic or subject area. The Indian Missions hold the vital responsibility of issuing Indian E-Conference Visas to eligible participants. Each participant should be aware that before receiving an Indian E-Conference Visa, they must provide an invitation document. This document should be associated with the seminar, conference, or workshop that is being organized by the organizations listed below:

  • Governmental organizations or private institutions
  • Government-owned institutions
  • UN
  • Specialized agencies
  • Departments or Ministry of the Government Of India
  • UT administrations

Key Features of an Indian E-Conference Visa

Here is the list of key features of an Indian E-Conference Visa.

  • The Indian E-Conference Visa has a validity of 30 days.
  • The Indian E-Conference Visa allows travelers to stay up to 30 days.
  • The Indian E-Conference Visa allows single entry.
  • The Indian E-Conference Visa is exclusively for participating in conferences, seminars, workshops, etc. Activities other than these are not allowed.
  • The Indian E-Conference Visa will be processed and approved within 24-72 hours.

What Are The Eligibility Criteria & Requirements To Obtain An Indian E-Conference Visa?

  • The participant should be from one of the eligible countries.
  • The conference must be organized by an Indian government ministry or department, a government-approved institution, or a public-sector undertaking.
  • A Valid Passport of the participant
  • The passport should have at least 6 months of validity period, and 2 blank pages.
  • Scanned passport-size face photo of the participant
  • The email address of the participant
  • Financial Proof of the participant to prove they have enough funds to travel and stay in the country. Bank statements, paychecks, etc. can be used.
  • Health & Vaccination Records of the participant.
  • Accommodation and other travel documents of the participant.
  • Return Ticket of the participant.
  • Debit/Credit Card of the participant.

Additional Requirements to Obtain an Indian E-Conference Visa

  • An Invitation letter from the Indian organization
  • Political clearance from the Ministry of External Affairs, India
  • Event Clearance from the Ministry of External Affairs, India

Please note that all the required documents should be in a digitalized format since the whole process is done online.

Here Is How To Apply For An Indian E-Conference Visa

  • Go to the Indian e-Visa website
  • Check for your eligibility
  • Find the Indian E-Conference Visa application form
  • Fill out the application form with utmost care
  • Choose the Indian e-Visa type
  • Upload all the necessary and additional requirements
  • Review the application form to get rid of any mistakes that result in delays and denials
  • After the double-check, please proceed to the payment
  • Make the payment using your debit/credit card
  • Submit the application form
  • Wait for the approval

Important Points For the Applicants

  • Each participant, before they start applying for an Indian E-Conference Visa, should note that the entire process of applying for this Visa for India is online. Since the entire process is online, the applicant can expect a response regarding their Visa application through online mediums only.
  • Participants, who have applied for an Indian E-Conference Visa, will be provided with an email that will confirm that they have successfully sent an application for the E-Conference Visa for India. The participant should make sure that the email works.
  • Sometimes, the email regarding the confirmation of the Visa may end up in the spam folder of the participant's email address. So, applicants must check their email spam folder to receive the confirmation as soon as possible.
  • Once the applicant receives an email with their Indian E-Conference Visa approval letter, they are directed to print it out and bring the paper copy, along with their passport, on their journey to India. Digital copies are also fine.
  • To check in in India, participants will be enabled to locate various sign boards that will help them understand the necessary directions. With the help of these signboards, travelers are advised to follow the electronic Visa signboard to the desk.
  • At the desk, travelers will be required to present several documents for verification and identification purposes.

Frequently Asked Questions

Can an Indian E-Conference visa holder extend their e-Visa?

No. It is not possible to extend or renew their existing e-Visa.

What should I do if I encounter any difficulties during the application process?

Applicants can seek help from the Indian e-Visa Help Desk team.

Can I convert my Indian E-Conference Visa to any other e-Visa type?

No, Indian e-Visas are not convertible.

READ MORE:
Government of India has launched electronic travel authorisation or ETA for India which allows citizens of 180 countries to travel to India without requiring a physical stamping on the passport. This new type of authorisation is eVisa India (or electronic India Visa). Learn more at India eVisa Frequently Asked Questions.

Ensure you have checked your eligibility for Indian e-Visa. Citizens of most countries including US citizens, Bulgarian citizens, Cambodian citizens, Spanish citizens and French citizens are eligible for Indian e-Visa.

Apply for Indian Conference eVisa